PROCESS 3: Management Task → Material Request → Delivery → Completion

┌─────────────────────────────────────────────────────────────────────┐
│                 MANAGEMENT CREATES TASK FOR MANAGEMENT               │
│  (Task name, description, priority, due date, assigned to Mgmt)     │
└────────────────────────────┬────────────────────────────────────────┘
                             │
                             ▼
        ┌────────────────────────────────────────────┐
        │    TASK APPEARS IN MANAGEMENT DASHBOARD    │
        │ (Status: PENDING - Awaiting Acceptance)    │
        └────────────────┬─────────────────────────┘
                         │
                         ▼
        ┌────────────────────────────────────────────┐
        │      MANAGER #1 ACCEPTS THE TASK           │
        │ (Status changes to: ACCEPTED)              │
        └────────────────┬─────────────────────────┘
                         │
                         ▼
      ┌──────────────────────────────────────────────────┐
      │  MANAGER #1: ALLOCATES TO SPECIFIC PERSON        │
      │  (Assigns to: Manager #2 or team member)         │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │  ASSIGNED PERSON STARTS WORK                     │
      │ (Status changes to: IN PROGRESS)                 │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   PERSON REALIZES MATERIALS ARE NEEDED           │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   SENDS MATERIAL REQUEST TO MANAGEMENT           │
      │ (App sends request - awaiting APPROVAL)          │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   MANAGEMENT REVIEWS & APPROVES MATERIALS        │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   MATERIALS AUTOMATICALLY ORDERED FROM SUPPLIERS  │
      │ (Status changes to: ORDERED)                     │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   SUPPLIERS DELIVER MATERIALS                    │
      │ (Status changes to: RECEIVED)                    │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   ASSIGNED PERSON: USES MATERIALS IN TASK        │
      │ (Completes all work items)                       │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   ASSIGNED PERSON CLOSES TASK                    │
      │ (Status changes to: COMPLETED)                   │
      └──────────────────────────────────────────────────┘
        

STEP 1: MANAGEMENT CREATES TASK FOR MANAGEMENT

• Fill in: Task Name, Description, Assigned Department ("Management" ⚠️ NOT Maintenance/Housekeeping), Priority, Due Date
• Click: "✅ Create Task"
• Status: Task now shows as "PENDING" in Management Dashboard

STEP 2: MANAGER #1 ACCEPTS TASK

• Clicks: "✋ Accept Task"
• Status: Task now shows as "ACCEPTED"

STEP 3: ALLOCATE TO SPECIFIC PERSON

• Manager #1 (or Owner) reviews the task and decides who will execute it
• If Owner is available: Uses "Owner Override — Reassign to:" dropdown
• If regular Manager: Uses the team dropdown to assign

STEP 4: ASSIGNED PERSON STARTS WORK

• Status: Task shows as "IN PROGRESS"

STEP 5: REQUEST MATERIALS

• Clicks: "📦 Materials" button on task
• Clicks: "📦 Send Requests"
• Result: Management receives MaterialRequest items (Status: PENDING)

STEP 6: MANAGEMENT APPROVES MATERIALS

• Clicks: "✅ Approve" on each request
• Result: All requests status → "APPROVED"

STEP 7: MATERIALS AUTOMATICALLY ORDERED

• System automatically creates purchase orders, changes status to "ORDERED"

STEP 8: MATERIALS DELIVERED

• Clicks: "✔️ Mark as Received" on each material request
• Result: All requests status → "RECEIVED"

STEP 9: USE MATERIALS & COMPLETE WORK

• Uses delivered materials to complete task

STEP 10: CLOSE THE JOB

• Clicks: "✅ Done" OR "✅ Close Task"
• Result: Status changes to "COMPLETED"

⚠️ KEY POINTS TO REMEMBER

• Management department only: Don't use for Maintenance, Housekeeping, etc.
• Allocation is essential: Accepting the task ≠ Doing the task
• Owner override power: Owner can reassign at any point
• Material requests require approval: Management must approve before ordering
• Full material tracking: PENDING → APPROVED → ORDERED → RECEIVED
• Task blocks if materials pending: Cannot close task until all material requests resolved

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