PROCESS 1: Task with Material Request & Deadline Extension

┌─────────────────────────────────────────────────────────────────────┐
│                    MANAGEMENT CREATES TASK                          │
│  (Task name, description, priority, due date, assign to dept)       │
└────────────────────────────┬────────────────────────────────────────┘
                             │
                             ▼
        ┌────────────────────────────────────────────┐
        │    TASK APPEARS IN MAINTENANCE DASHBOARD   │
        │ (Status: PENDING - Awaiting Acceptance)    │
        └────────────────┬─────────────────────────┘
                         │
                         ▼
        ┌────────────────────────────────────────────┐
        │  MAINTENANCE TECHNICIAN ACCEPTS TASK       │
        │ (Status changes to: ACCEPTED)              │
        └────────────────┬─────────────────────────┘
                         │
                         ▼
        ┌────────────────────────────────────────────┐
        │   TECHNICIAN STARTS WORK ON TASK           │
        │ (Status changes to: IN PROGRESS)           │
        └────────────────┬─────────────────────────┘
                         │
                         ▼
      ┌──────────────────────────────────────────────────┐
      │ TECHNICIAN REALIZES 2 MATERIALS ARE NEEDED      │
      │ • Material 1: AC Filter (Qty: 2, Needed by: XX) │
      │ • Material 2: Coolant (Qty: 1L, Needed by: XX)  │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   SENDS MATERIAL REQUEST TO MANAGEMENT           │
      │ (App sends 2 requests - awaiting APPROVAL)       │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   MANAGEMENT REVIEWS & APPROVES MATERIALS        │
      │ (Both requests now APPROVED)                     │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   MATERIALS ORDERED FROM SUPPLIERS               │
      │ (Status changes to: ORDERED)                     │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   MATERIALS DELIVERED TO TECHNICIAN              │
      │ (Status changes to: RECEIVED)                    │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   TECHNICIAN: REALIZES MORE TIME NEEDED          │
      │   Submits: "Extension Request" comment           │
      │   Requests new date: (3 days from now)           │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   MANAGEMENT RECEIVES EXTENSION REQUEST           │
      │ (Reviews: Reason, requested date, priority)     │
      └────────┬─────────────────────────────────────────┘
               │
               ├─────────────────────┬────────────────────┐
               ▼                     ▼                    ▼
          ┌────────────┐         ┌────────────┐    ┌──────────┐
          │  APPROVE   │         │   DENY     │    │ (Other)  │
          │Extension   │         │ Extension  │    │          │
          └─────┬──────┘         └─────┬──────┘    └──────────┘
                │                      │
                ▼                      ▼
          ┌────────────┐         ┌────────────┐
          │New due     │         │Keep orig.  │
          │date set    │         │deadline    │
          │(APPROVED)  │         │(DENIED)    │
          └─────┬──────┘         └─────┬──────┘
                │                      │
                └──────────┬───────────┘
                           │
                           ▼
      ┌──────────────────────────────────────────────────┐
      │   TECHNICIAN COMPLETES WORK                      │
      │ (Installs materials, finishes task)              │
      └────────┬─────────────────────────────────────────┘
               │
               ▼
      ┌──────────────────────────────────────────────────┐
      │   TECHNICIAN CLOSES TASK                         │
      │ (Status changes to: COMPLETED)                   │
      └──────────────────────────────────────────────────┘
        

STEP 1: MANAGEMENT CREATES TASK

• Go to: Managers Dashboard → Management Tasks
• Click: "+ Create New Task"
• Fill in: Task Name, Description, Assigned Department ("Maintenance"), Priority, Due Date
• Click: "✅ Create Task"
• Status: Task now shows as "PENDING" in Maintenance dashboard

STEP 2: MAINTENANCE ACCEPTS TASK

• Technician logs into: Maintenance Dashboard
• Sees pending task
• Clicks: "✋ Accept Task"
• Status: Task now shows as "ACCEPTED"

STEP 3: TECHNICIAN REQUESTS MATERIALS

• Clicks: "📦 Materials" button on task
• Searches catalogue OR requests new items
• Clicks: "📦 Send Requests"
• Result: Management receives MaterialRequest items (Status: PENDING)

STEP 4: MANAGEMENT APPROVES MATERIALS

• Reviews requests
• Clicks: "✅ Approve" on each request
• Result: Both requests status → "APPROVED"

STEP 5: MATERIALS DELIVERED & EXTENSION REQUESTED

• Materials arrive (Status: "RECEIVED")
• Technician realizes more time is needed
• Clicks: "💬 Update" → checks "⏳ Request a deadline extension" → enters new date
• Result: Management sees extension request (marked ⏳)

STEP 6: MANAGEMENT APPROVES OR DENIES EXTENSION

• Option A - APPROVE: Clicks "✅ Approve", enters approved new due date
• Option B - DENY: Clicks "✕ Deny", keeps original deadline

STEP 7: TECHNICIAN COMPLETES & CLOSES TASK

• Clicks: "✅ Done" OR "✅ Close Task"
• Status: Task changes to "COMPLETED"

⚠️ KEY POINTS TO REMEMBER

• Materials MUST be approved before ordered: Technician requests → Management approves → Suppliers order
• Extension requests need reason: Technician explains why more time is needed
• Management can approve OR deny: Extension not automatic
• Task won't close if materials are pending: All material requests must be received, denied, or resolved first
• Comments create audit trail: Every update, request, and extension is timestamped

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